Print Labels for a Group of Contacts

Overview

Printing mailing labels for a group of contacts is simple using the system’s mailing label feature. Standard label templates are built in so you can print quickly and accurately.


Label Template Details:

  • Use Avery 5160 (laser) or 8160 (inkjet), or their exact equivalents.
  • Both have 30 labels per sheet (3 across by 10 down).
  • Available in white or clear.
  • The template format is fixed and cannot be customized.

How to Print Mailing Labels

1. Select Your Group

  • Go to ClientTouch or your system’s Group Actions feature.
  • Click Add Contacts.
  • Choose the group you want to print labels for.

Tip: Filter your contacts using Categories, Tags, or Sources to create precise groups.


2. Remove Contacts with Incomplete Addresses

  • Go to the Actions tab.
  • In the About This Group section, find the option to remove contacts with incomplete addresses.
  • Click Remove from Workgroup.

This step ensures labels only include usable mailing addresses.


3. Open Mailing Labels Option

  • On the Actions tab, select Mailing Labels.


4. Adjust for Partial Sheets

  • If using a sheet with some labels already used:
    • Select the Row and Column where you want printing to begin.
    • This prevents wasting labels.


5. Print the Labels

  • Click the Printer icon.
  • You may need to hover over the label preview to see the print option.

6. Verify Printer Settings

  • In your print dialog, confirm:
    • Scale is set to 100%.
    • Fit to Page (or Page Scaling) is turned off or set to None.
  • These settings ensure proper alignment on the sheet.

Printer Settings Help

For more guidance on perfect alignment:


Printing Mailing Labels: Questions and Answers

Q: Can I use other label templates?

A: No. The system supports Avery 5160/8160 or their exact equivalents. Other templates are not supported.


Q: What if my labels are misaligned when printing?

A: Check your printer settings. Make sure scaling is at 100% and that "Fit to Page" or "Shrink to Fit" is disabled.


Q: Can I save partial sheets?

A: Yes. Use the row and column starting position to print only on unused sections.


Q: What happens if I don’t remove incomplete addresses?

A: Labels may print with missing address lines or blank spaces.


Q: Can I preview labels before printing?

A: Yes. The system shows a preview screen before you send the job to the printer.


Q: Can I customize the font or layout of labels?

A: No. The template format is fixed to match Avery 5160/8160 layout.


Q: Can I choose which fields appear on the label?

A: The system uses the mailing address fields from the contact record. If you need changes, edit the contact details before printing.


Q: Does it support clear labels?

A: Yes. Both white and clear Avery 5160/8160 labels work.


Q: Do I need special software?

A: No. The feature is built in to the system and runs in your web browser.

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