Print Labels for a Group of Contacts
Overview
Printing mailing labels for a group of contacts is simple using the system’s mailing label feature. Standard label templates are built in so you can print quickly and accurately.
Label Template Details:
- Use Avery 5160 (laser) or 8160 (inkjet), or their exact equivalents.
- Both have 30 labels per sheet (3 across by 10 down).
- Available in white or clear.
- The template format is fixed and cannot be customized.
How to Print Mailing Labels
1. Select Your Group
- Go to ClientTouch or your system’s Group Actions feature.
- Click Add Contacts.
- Choose the group you want to print labels for.
Tip: Filter your contacts using Categories, Tags, or Sources to create precise groups.
2. Remove Contacts with Incomplete Addresses
- Go to the Actions tab.
- In the About This Group section, find the option to remove contacts with incomplete addresses.
- Click Remove from Workgroup.
This step ensures labels only include usable mailing addresses.
3. Open Mailing Labels Option
On the Actions tab, select Mailing Labels.
4. Adjust for Partial Sheets
- If using a sheet with some labels already used:
- Select the Row and Column where you want printing to begin.
This prevents wasting labels.
5. Print the Labels
- Click the Printer icon.
- You may need to hover over the label preview to see the print option.
6. Verify Printer Settings
- In your print dialog, confirm:
- Scale is set to 100%.
- Fit to Page (or Page Scaling) is turned off or set to None.
- These settings ensure proper alignment on the sheet.
Printer Settings Help
For more guidance on perfect alignment:
Printing Mailing Labels: Questions and Answers
Q: Can I use other label templates?
A: No. The system supports Avery 5160/8160 or their exact equivalents. Other templates are not supported.
Q: What if my labels are misaligned when printing?
A: Check your printer settings. Make sure scaling is at 100% and that "Fit to Page" or "Shrink to Fit" is disabled.
Q: Can I save partial sheets?
A: Yes. Use the row and column starting position to print only on unused sections.
Q: What happens if I don’t remove incomplete addresses?
A: Labels may print with missing address lines or blank spaces.
Q: Can I preview labels before printing?
A: Yes. The system shows a preview screen before you send the job to the printer.
Q: Can I customize the font or layout of labels?
A: No. The template format is fixed to match Avery 5160/8160 layout.
Q: Can I choose which fields appear on the label?
A: The system uses the mailing address fields from the contact record. If you need changes, edit the contact details before printing.
Q: Does it support clear labels?
A: Yes. Both white and clear Avery 5160/8160 labels work.
Q: Do I need special software?
A: No. The feature is built in to the system and runs in your web browser.